AMPP Annual Conference + Expo 2027
Exhibitor Room Block Terms and Conditions
By requesting and/or creating an Exhibitor Room Block for the AMPP Annual Conference + Expo 2027, the authorized representative of the Exhibiting Company, herein referred to as "Exhibitor" agrees to comply with the terms set forth in the AMPP Annual Conference + Expo 2027 Exhibitor Room Block Terms and Conditions.
A. Exhibitor Room Block Eligibility
Only Exhibitors who have submitted a 2027 Exhibitor Space Contract for Exhibit Space and have received an assigned booth number are eligible to request an Exhibitor Room Block via the AMPP Housing Center. If the Exhibitor cancels their booth space or fails to complete full payment of their booth space in accordance with the payment schedule, the Exhibitor’s Room Block will be cancelled. Exhibitor will not be allocated more rooms than the total rooms “actually used” at the previous year’s meeting. AMPP reserves the right to limit the number of rooms allocated to a company and amend an Exhibitor Room Block request and/or actual Exhibitor Room Block.
B. Exhibitor Room Block Assignment
Priority is given to Exhibitors with confirmed Exhibit Space and an actualized room block at the current year’s conference. Companies who elect not to participate in the 2027 on-site booth space/housing selection process may secure an exhibitor room block beginning in FALL 2026, provided that they meet the Exhibitor Room Block Eligibility Requirements in Section A, and assignments will be made on a first-come, first-served basis and subject to available room inventory.
Only the nights of April 12 and 13, 2027, are secured upon confirmation of Exhibitor’s Room Block. To reserve specific nights outside of these dates, please email these requests for confirmation to Amanda.tokarski@spargoinc.com. Exhibitors must provide reservation details via the exhibitor housing management website, including but not limited to name and arrival/departure dates, for each individual staying within the Exhibitor’s Room Block.
C. Exhibitor Housing Contact, Rooming List and Room Block Management
An Exhibitor who requests and/or creates an Exhibitor Room Block must designate one individual who will serve as the Exhibitor Housing Contact, herein referred to as “Housing Contact”. The Housing Contact is the only individual who has the authority to manage the Exhibitor’s Room Block. The Housing Contact will be able to enter and edit Exhibitor’s Room Block reservations via the exhibitor housing management website. All communication regarding the Exhibitor's Room Block will be sent to the Housing Contact.
An Exhibitor with an Exhibitor Room Block must manage their room block online and is responsible for correctly entering reservation information for each individual staying within the Exhibitor’s Room Block. The Housing Contact may begin managing their Exhibitor Room Block online by assigning names, arrival/departure dates, etc., beginning in FALL 2026.
Reservation information, including but not limited to names, arrival/departure dates and a credit card to guarantee each reservation, is due by 5:00 p.m. Eastern time on Friday, February 26, 2027. Rooms not assigned reservation information, including but not limited to names, arrival/departure dates and a credit card to guarantee each reservation, by 5:00 p.m. Eastern time on February 26, 2027, shall be released back into general inventory for resale. Subject to Section D, Exhibitor Room Block Modification and Cancellation, Exhibitor understands that they are still financially responsible for rooms that are released as stated per the terms under Section F, Exhibitor Room Block Attrition.
After Friday, February 26, 2027, changes may be made to existing reservations in Exhibitor’s Room Block until 5:00 p.m. Eastern time on Wednesday, March 17, 2027. After, Wednesday, March 17, 2027, please note that changes will be based on the hotel’s current availability.
Please note that while the Housing Contact may specify room type and other special requests via the exhibitor housing management website when making reservations for individuals staying within the Exhibitor’s room block, hotel(s) will not guarantee these requests. Guests must confirm request at check-in.
D. Exhibitor Room Block Modification and Cancellation
Exhibitor may make changes to their room block (i.e. increase/decrease number of room nights in block or change hotels) or cancel their room block in its entirety provided written notice is received by the AMPP Housing Center on or before 5:00 p.m. Eastern time on March 17, 2027. A confirmation will be sent to the Housing Contact within five (5) business days upon receipt of written notification of change or cancellation request. If confirmation is not received, Housing Contact must contact the AMPP Housing Center to verify change or cancellation was received. Please note that any changes will be based on a given hotel’s current availability. Exhibitor is responsible for the final Exhibitor Room Block as defined under Section G, Exhibitor Room Block Attrition, unless modified via this approved process.
E. Exhibitor Room Block Attrition
Unless cancelled in accordance with Section C, Exhibitor Housing Contact, Rooming List and Room Block Management, Exhibitor is required to maintain eighty-five percent (85%) of final Exhibitor Room Block. Final Exhibitor room block is herein defined as the total number of room nights reserved by Exhibitor as of 5:00 p.m. on February 26, 2027. Should Exhibitor’s total number of actual room nights utilized be less than eighty-five percent (85%) of their final Exhibitor Room Block and should that in turn put AMPP in an attrition situation, the Exhibitor shall pay AMPP the difference between eighty-five percent (85%) of the final Exhibitor Room Block less the number of room nights actually utilized. All fees shall be calculated using the net single room rate. In instances where these payments are not satisfied, it is understood that the Exhibitor may be subject to forfeiture of all priority points and denied participation in future AMPP events until all financial obligations are successfully met. Attrition will only be assessed if AMPP is assessed attrition charges by assigned Hotel.
F. Exhibitor Room Block Payment
All hotel reservations require a credit card to guarantee the reservations within the Exhibitor’s Room Block. When guaranteeing reservations by credit card, Exhibitor shall have the option to use one company credit card for the entire Exhibitor Room Block or provide an individual credit card for each reservation within the Exhibitor's Room Block. Please note that credit card information provided is to guarantee reservations only and is not a form of payment. Individuals will be asked to provide payment upon arrival unless otherwise arranged between the Housing Contact and the AMPP Housing Center.
G. Transferring Exhibitor Room Block
An Exhibitor’s room block cannot be transferred to any other party.
H. AMPP Official Housing Agent
AMPP has designated SPARGO, Inc. as the exclusive and official housing provider for AMPP Annual Conference + Expo 2027. Be cautious of unauthorized "pirate" housing companies or travel agencies falsely claiming to represent AMPP. These companies are not affiliated with AMPP and may attempt to secure your booking under false pretenses.