SPARGO: The only Authorized Housing Vendor for GBTA Convention 2017
Spargo, Inc. is the exclusive official provider of housing for the GBTA 2017 Convention. No other companies or providers have authorization or permission from GBTA to serve as official providers and work with GBTA on housing arrangements, including room blocks. Spargo, Inc researches the properties to make certain that Convention attendees will be adequately accommodated. The room block is established to ensure that rooms meet Spargo, Inc. standards and are offered at a discounted price.
You may receive solicitations via email, fax, or letter from other companies and housing providers. If you are contacted by any company other than SPARGO, Inc. offering housing in Boston, please note that these companies are not authorized to represent GBTA, nor do they have access to officially contracted GBTA 2017 room blocks or rates in Boston. These unauthorized companies may falsely use GBTA’s logo and claim to be affiliated with or working on behalf of GBTA, and often don’t deliver on promises to customers. When customers arrive, reservations are non-existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card. If any of these companies contact you directly about reservations for GBTA, do not book with them and contact Spargo, Inc. or GBTA immediately. Booking with them puts you at risk, and GBTA cannot be held responsible.
Note - GBTA nor Spargo, Inc. will not ask for you to fill out a paper form to collect credit card information to secure hotel rooms, all credit card information is gathered online via the GBTA 2017 Convention housing portal.
These companies’ practices make it more difficult for GBTA to meet our room block commitments, and expose us to penalties and increased room rates for our events. GBTA is financially liable for all contracted rooms, whether the hotel sells them or not. This is why we ask that you always book your rooms under the GBTA block. We work diligently to give all attendees the best overall experience at our Convention and ask for your continued support.
If you are contacted by any company other than Spargo, Inc. offering housing in Boston, please forward the emails or correspondence to SPARGO or GBTA. If you have any questions, please contact Alexandra Markle at Spargo, Inc. email@example.com
and Exhibitors are expected to make housing arrangements through SPARGO (GBTA’s housing and registration vendor) as part of
commitment to and support of GBTA Convention 2017. International exhibitors and
those with international offices are reminded that they must also adhere to
this housing policy. Please note, the Westin Boston Waterfront, Renaissance Boston, Aloft Boston, Seaport Hotel, and Element Boston are only available to Sponsor companies at this time.
Request a Block Process:
Fill out the required
information on the site, rank all hotels from the current inventory.
After your request has been submitted, you will receive an assignment from SPARGO within 5 business days.
3. All Sponsors and Exhibitors must confirm their blocks in writing within 7 business days of assignment notification.
All Sponsors and
Exhibitors may enter their rooming lists beginning February 22,
2017 via a designated website. Access information and
instructions will be provided in the housing assignment confirmation. The
website will allow both individual or batch reservations allowing you to choose
how you would like to manage your rooming block based on your needs.
5. Sponsors and Exhibitors
must have their rooming list and
non-refundable, (one (1) night room and tax deposit per room booked) entered into the housing website by May 8, 2017.
* Please be advised that rooms not booked by May 8, 2017 will
be released for resale.
* Any rooms canceled from your block beginning May 9, 2017 will
forfeit the one night room and tax deposit.
Three (3) Priority Points will be earned for reserving hotel rooms
in the Sponsor/Exhibitor Room Block through GBTA’s official housing vendor.
note: Company room requests will be limited to a 10% increase over the 2016 Convention room number. Additional room requests will be taken into
consideration on a case by case basis.